CDW Careers

PS Operations Administratorat CDW Careers Canada

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Job ID: 20000737
Updated: Apr 02, 2020
Location: Toronto, ON, Canada

Reporting to the Team Lead, PS Operations the Task Administrator manages and executes on all processes for setting up external contractors, Task projects/PCR’s, tracking, reconciling and reporting all Task revenue & COGs and accurate forecasting of all Task Net Revenue. The administrator is responsible for ensuring that contractors have all the tools required to enter and track their time in FinancialForce and to manage their bills through to EFT payment following our bi-monthly schedule.

Project & PCR Setup – All Task Engagements (25%)
• Sets up all projects & assignments from SOW Queue
• Sets up monthly milestones for planned revenue & costs
• Maintains accurate forecast (milestones)

TASK Contractor Onboarding & Offboarding (15%)
• Reviews/validates all contractor documents (SOW, Schedule A, Partner Agreements)
• Works with Finance to set up new Vendor profiles for external contractors
• Sets up user and contact in FF
• Sends introduction to contractor with time-entry invoicing instructions
• Ensures contractor receives PO from purchasing in a timely manner
• Offboards contractors at project completion

TASK Contractor Vendor Bill Management (20%)
• Handles contractor inquiries regarding time entry
• Ensures timecards are submitted on time
• Enters manual timecards against project in Financial Force
• Reviews, validates and approves all contractor invoices ‐ twice monthly
• Reconciles and resolves COG discrepancies as required

Month End Invoicing (10%)
• Ensures all hours are captured for monthly invoicing
• Completes month end invoice instructions for Finance
• Reconciles and resolves revenue discrepancies as required

Administration (30%)
• Produces and maintains documentation for contractor training and internal processes
• Assists the TASK sales team with completing and distributing contractor agreements, schedule A’s, etc.
• Works closely with contractors so they have all information required for engagements
• Other administrative duties assigned by the Team Lead and Manager, PS Operations


Minimum Requirements
• Minimum 1 year experience working in an office environment
• A high degree of accuracy when entering and managing a significant volume of data
• Phenomenal organizational skills and ability to balance concurrent priorities and activities
• Ability to communicate fluently in English (written and verbal)

• Advanced skills in Microsoft Excel
• Knowledge of Salesforce or FinancialForce
• Experience working in professional services or project-based environment

Team Culture
We are a unified team of challenge takers, diverse thinkers and problem solvers. Our coworkers aspire every single day to be better than they were yesterday because we know success means never being satisfied. We believe winning requires balance - a combination of assigned work and freethinking, quick wins and quick breaks. When our coworkers enjoy what they do and who they're with, they do their best work. And that means everyone wins.

Our Benefits
CDW offers a variety of benefits, perks and development programs that enable coworkers to perform at their best personally and professionally. We understand the importance of work/life harmony and strive to help our coworkers achieve it. Core benefits include:
 Health & Wellness
 Financial Security
 Learning & Development
 Work/Life Balance
 Coworker Perks
 Community Service

Who We Are
CDW is a leading technology solutions provider to business, government, education and healthcare organizations in Canada, the United States, and the United Kingdom. Our fingerprints can be found on technology in workplaces and workspaces of more than 250,000 companies; from fresh-faced startups to international conglomerates. With the breadth of products and services we offer, combined with the expertise of our specialists, there is no request too big or too small. Our coworkers across the globe are working together to bring technology to life for our customers.

Awards and Recognitions
 Ranked #191 on the Fortune 500 list
 Ranked #24 on Computerworld’s 2019 Best Places to work in IT
 Ranked #10 on Fairygodboss’s list of the 2019 Best Companies for Women

Job Category: Sales Support General
Job Type: Full-Time
Travel Percentage: 0%